Are you needing to shift your face-to-face meetings to virtual meetings? For more than ten years we’ve been adapting our visual-facilitation techniques to address our clients’ growing need to convene people in the virtual realm. Virtual meetings have come a long way. What used to be awkward, technically challenged interactions have become humanized, technically stabilized, effective gatherings. And yes, The Grove’s virtual meetings are highly visual, making them so much more engaging than talking heads on computer screens.
So, What Do Successful Virtual Visual Meetings Look Like?
Take a peek at a few of our tried-and-true practices that we’ve adapted for virtual meetings.
Setting the Stage for a Great Meeting
We work with clients to design a session that will fulfill the unique objectives of any meeting. With a plan prepped and in place, we orient participants with the Outcomes, Agenda, Roles, and Rules on a shared screen. The above chart is an example from a meeting that spanned two days, with two-hour sessions each. We’ve found it wise to convene shorter gatherings over multiple days, rather than day-long sessions that can prove more taxing than productive in a virtual setting. [For more tips about preparation see our Grove Best Practice: Virtual Meeting Planning.]
Several years ago, select directors of organizational development within the Boys and Girls Clubs of America (BGCA) attended The Grove’s Strategic Visioning workshop. These directors work for the national BGCA and support the independently operated local and regional clubs with organizational development and tools. This team interfaces with club boards and staff around national goal-setting and planning, among other things. After experimenting with the Strategic Visioning (SV) process and tools, these directors decided that the methodology could provide an accessible, trainable approach that could work in the wide variety of clubs across the U.S. It would also provide the consistency in strategic planning that the organization needed.
Last year, BGCA engaged The Grove in a train-the-trainer program with the objective of rolling out SV nationwide. The vision for the program is two fold—on the one hand, to enhance strategic thinking between board and staff at the local/regional level, and, on the other hand, strengthen the national strategic thinking with on-the-ground knowledge coming from the clubs. Thus, the strategic direction of the national and local clubs will be more co-informed and collaborative.
Happy New Year to all! Please enjoy our annual calendar.
This year, our calendar illustrates one of the most basic and effective facilitative practices—the sticky-note brainstorm. We designated one wall in our office to the activity throughout the month of December. Armed with a spectrum of sticky-note colors, staff members were asked to supply images and words that they associated with each month of the year. Like any successful brainstorm, we came up with similar and disparate ideas and, most importantly, ideas that built on one another. These visual poems evolved through the final weeks of 2019. One word on a sticky note sums up this process: FUN.
For three years, The Grove has supported the creation of a Global Learning & Exchange Network, or The GLEN, to promote evolving the art and practice of collaboration across disciplines, organizations, and cultures to better face the problems of our times. This learning community has been growing steadily, currently boasting 80 members worldwide. Grove workshop graduates, consultants, facilitators, artists, and activists from around the world are members. We are happy to announce that as of this month, The GLEN is a non-profit organization, administered through Inquiring Systems in Sonoma, CA.
There are several reasons for this shift.
- The GLEN supports social and environmental action projects that represent learning and development opportunities for members and a non-profit structure to manage funding for some of these. Please review our GLEN blog post on one of the projects we have had the opportunity to support: Cebu (Philippines) Farmers Market: Toward Communities for Alternative Food Ecosystems.
2. The GLEN will begin soliciting donor help for scholarships for younger practitioners and others who cannot afford the $1,500 annual membership contribution. Our GLEN members are very intent on embodying real diversity in the membership and will need this kind of support to achieve this.
Why do teams so often fail to achieve the results they were created to accomplish?
We sat down with Laurie Durnell, The Grove’s director of consulting, to get her thoughts regarding the team challenges she sees most in the field. The following is a distillation of that conversation.
People gravitate toward individuals that think like themselves or have a similar “style” to their work. Style differences can be interpreted as a source of conflict, rather than a strength. For instance, big-picture thinkers can be seen as unrealistic by detail-oriented implementers. In the same way, feet-on-the-ground folks can be seen as resistors by visionaries. People can take different style behaviors personally. We judge one another and often attribute motivations that may not be there rather than leveraging our differing abilities.
People also connect more easily with people that are part of their everyday work flow, while having difficulty with remote team members and with those with whom they don’t often interact. These combined factors end up creating an “in-group” versus “out-group” mentality, much like cliques in high school.
Working with teams to appreciate individual differences and points of view is foundational for team success. Making time in regular meetings to have personal check-ins is one way to improve the informal connection that is necessary to loosen up the cliques.