Case Study: Graphic Recording Movies


Education Elements is a company that serves K-12 schools seeking to implement blended learning solutions in the classroom. Looking for a way to get across the central concepts about blended learning that would help potential clients understand the approach, Education Elements turned to The Grove for a memorable way to illustrate them. Together, we developed a series of three custom graphic recording movies, each about five minutes long.

Each movie answers a central question: What is blended learning? How is digital content selected? Who is Education Elements, and what do they do? The visuals that accompany the narrative help convey the main points in an engaging way, giving administrators, parents, and other stakeholders a better idea of how Education Elements can help their schools.

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An Interview with Senior Consultant Tomi Nagai-Rothe

Recently we invited Senior Consultant Tomi Nagai-Rothe to join us for a live Facebook chat about graphic facilitation. The following is a transcript of our interview and comments from participants. We’ve also included a video that showcases Tomi’s work.


The Grove Consultants International: What is the one thing to say to sell a skeptical person on a graphically facilitated meeting?

Tomi Nagai-Rothe: People will share more ideas, see how their work fits into the bigger picture and remember what they signed up to do.

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Visual Intelligence: Using the Deep Patterns of Visual Language to Build Cognitive Skills


What Is Graphic Facilitation?

To begin, let me share a story that illustrates how graphic facilitation works. Recently, a rapidly growing human resource development consulting firm operating in China and Japan asked my company, The Grove Consultants International, to come to China and teach its consultants graphic facilitation. In spite of a tradition of using wall posters for communication and having a language based on ideographic characters, the firm had not made the leap to using graphics as people use spoken language—in an interactive way.

To orient everyone, I drew the chart depicted here and told a story about how a facilitator manages the four flows of activity in any group process. The top levels of the graphic illustrate the attention and intentions of the group. Next is the physical energy and movement created by the activities and interaction of the group. The third level shows the flow of information, referring to all of the things said by the participants in the meeting as recorded on charts and boards or presented in tables and graphs. The final level, bottom line, represents the flow of operations, meaning the physical and organizational mechanisms that provide the means of expression for the group.
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Tools for Virtual Meetings


I am frequently asked about the tools I use to graphically record virtual meetings. “Virtual meetings” in this case refers to web-conferencing sessions where people are connected from all over the place using computers and various software tools including WebEx, Connect, GoToMeeting, Live Meeting, Elluminate, and so forth. The web-conferencing software has to either support screen sharing or have a really, really good whiteboard feature. Here’s why I choose the tools that I do.

The Short Answer

Mostly, I use the Wacom Cintiq tablet with WebEx meetings. The Cintiq is an LCD tablet that works like a second monitor you can write on with a special pen or stylus. I use SketchBook Pro software for drawing and editing, because it’s very responsive and has all the features required of digital graphic recording. I attach the Cintiq to my laptop, set up the monitors so they are not mirrored, log in to WebEx, and share the Cintiq screen.

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